Title
Amendments to Contracts for Janitorial Services (NB)
Staff is recommending extending the contracts with Warjon, Inc. d/b/a Coverall and C&S Building Maintenance for janitorial services for various GRU facilities.
Explanation
Janitorial services are required at various GRU facilities for maintenance of offices, restrooms, and other designated areas as determined by the requirements of each facility. Such services include trash pick-up, general dusting, sweeping, mopping, carpet and floor cleaning. The contracts cover four GRU facilities located in the 5th Avenue compound, the GRU Administration Building and the Springhills Service Center.
Contracts with Coverall and C&S Building Maintenance for these services were approved by the City Commission on March 12, 2007. A one-year extension to each contract was approved by the City Commission on February 25, 2008 extending the term through March 31, 2009. Each contract provides for three additional one-year extensions upon mutual agreement of the parties and negotiation of the contract prices. The maximum increase of the contract pricing for each year is limited to the CPI, although neither company has requested a price increase for the next twelve months.
Coverall and C& S Building Maintenance have been diligent in providing janitorial services for two years in accordance with the requirements, therefore, to reduce administrative costs, staff requests authorization to extend each contract for the remaining three years. If requested, future price adjustments may be negotiated prior to each anniversary of the contract and will not exceed the CPI for the previous twelve months. Contract provisions include early termination for nonperformance or funds unavailability.
Recommendations
The City Commission: 1) authorize the General Manager, or his designee, to negotiate and execute three year amendments to the contracts with Coverall and C&S Building Maintenance for janitorial services, subject ...
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