Title
Reallocate Capital Improvement Plan Funds to Purchase and Install a new Security Access Control System (NB)
This is a request for the City Commission to authorize the City Manager to reallocate funds that were previously allocated in the Capital Improvement Plan (CIP) for the City Hall basement waterproofing. The Facilities Management staff is requesting to use the CIP funds to purchase and install a new Security Access Control System for City Hall and the Old Library building.
Explanation
CIP funds in the amount of $144,290 are available to waterproof the basement of City Hall; however, our water proofing consultant estimated the cost to repair the basement at approximately $267,000. Due to the aging sub-deck membrane above the basement there is still a long term need to complete the repairs to the basement, but the basement water leaks have been contained by Facilities Management staff until additional funding can be identified. Staff will request funding for the entire project in the CIP funding at a later date.
At this time, staff feels that there is a more immediate need to use the $144,290 in the CIP fund to replace the security access system for City Hall and the Old Library building. The existing system is believed to have been installed around 1996 and is seriously outdated. The repair parts and swipe cards used for the aging system are nearly impossible to procure with increasingly less vendors available. Staff recommends replacing the existing system as soon as possible to avoid extended and possible permanent outages.
The new security system will be integrated with the existing systems that are in use at the Public Works Facility and the new Centralized Fleet Garage. The system will still be a separate system from the one used at GPD facilities, but will utilize the same type of access card allowing an employee’s card to be programmed into both systems to eliminate redundancy. This will also allow staff to expand our security access...
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