Title
Selection of External Auditors for Professional Auditing Services (B)
Explanation
Florida Statutes section 218.39 and Gainesville Code of Ordinances section 2-433 require the City Commission to employ an independent certified public accountant, not connected with the government of the City, to audit the accounts maintained and the financial statements prepared by the City for each fiscal year. The City’s current contract for professional auditing services expires after completion of all reports associated with the financial audit for the fiscal year ending September 30, 2016. City of Gainesville Resolution 150127 requires the City Auditor to be responsible for coordinating all financial audits, prepare Request for Proposals (RFP) for external audit firms; and, evaluate and rate all proposals.
On June 16, 2016, the City Commission authorized the issuance of a RFP for professional auditing services utilizing the methodology and selection factors recommended by the Audit and Finance Committee. On September 15, 2016, the City’s Purchasing Division publicly issued the RFP prepared by the City Auditor’s Office. Since City finances are segmented into two major areas, General Government and GRU, the RFP provided an opportunity for certified public accounting firms to submit a proposal for the General Government segment, the GRU segment, or both segments.
On October 27, 2016, the City received five (5) responses to the General Government segment and four (4) responses to the GRU segment. Proposals contained technical qualifications and a separately sealed price proposal. Two evaluation teams were appointed by the City Auditor to evaluate the proposals in accordance with criteria set forth in the RFP, excluding price proposals. Each segment’s evaluation team consisted of one City Auditor staff member and two representatives from the respective Finance Department (General Government and GRU). On November 7, 2016, team members each submitted evaluation scores on t...
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