Title
Request for Proposal Award - Debris Management Monitoring Services Contract (B)
This item involves a request for the City Commission to authorize the request for proposal award to Tetra Tech, Inc. as Primary Contractor and Rostan Solutions, LLC as Secondary Contractor for the monitoring of debris removal contractors in accordance with FEMA guidelines.
Explanation
On March 27, 2018, the City’s Purchasing Division solicited a request for proposals for the supervision, monitoring and documentation, in accordance with FEMA guidelines, of the collection, temporary staging and final disposal of debris generated in the event of a declared disaster. The proposal process was implemented in compliance with and as required by the Florida Statutes and City of Gainesville policies.
Four proposals had been submitted as of May 8, 2018. The submissions contained the technical proposal and the price proposal. The technical proposals and price proposals were evaluated by the review committee, consisting of staff from the Solid Waste and Operations divisions of the Public Works Department. The review committee scored Tetra Tech as their choice for Primary Contractor and Rostan Solutions as their choice for Secondary Contractor.
Fiscal Note
There is no fiscal impact except upon activation of the contract and issuance of a Notice to Proceed; presumably in the event of a declared disaster that overwhelms the city’s capacity to perform recovery operations.
Recommendation
The City Commission: 1) authorize the request for proposal award to primary contractor Tetra Tech, Inc. and secondary contractor Rostan Solutions, LLC; and 2) authorize the City Manager to execute the contract, subject to approval by the City Attorney as to form and legality, if and when circumstances warrant it.