City of Gainesville - File #: 180615.

• File #: 180615.
• Version: 1
• Type: Staff Recommendation
• Status: Passed
• File created: 12/14/2018
• In control: City Commission
• On agenda: 2/7/2019
• Final action: 2/7/2019
• Title: Bid Award - Reserve Park (B) This item is a request for the City Commission to authorize the bid award to Anglin Construction Company for the construction of Reserve Park, a new neighborhood park located at 700 NE 11th Street.

Date	Ver.	Action By	Action	Result
2/7/2019	1	City Commission	Approved as Recommended	Pass

Title

Bid Award - Reserve Park (B)

This item is a request for the City Commission to authorize the bid award to Anglin Construction Company for the construction of Reserve Park, a new neighborhood park located at 700 NE 11^th Street.

Explanation

On December 4^th, 2018 the Purchasing Division solicited bids for the Reserve Park project.  A non-mandatory pre-bid conference was held on December 18^th, at 1:00 p.m. at City Hall.  A total of six (6) vendors attended the conference.  All bids were due at 3:00 p.m. on January 7^th, 2019.  A total of four (4) bids were received.

The Wild Spaces & Public Places Department recommends awarding this contract to Anglin Construction Company in the amount of $835,400 for park construction.  An extension of the sidewalk from the southern boundary of the park along NE 11^th Street to NE 5^th Avenue was bid as an alternate item, but land rights for the additional sidewalk have not been secured at this time so this work will not be included in the Reserve Park project. Anglin Construction Company was determined to be the lowest responsible, responsive bidder as stipulated by the City’s competitive bidding process. 

The Reserve Park project is funded through the Wild Spaces & Public Places ½ cent sales tax, a Reserve Park CIP fund, Public Works’ CIP Sidewalk Funding (for the sidewalk on NE 11^th Street north to NE 8^th Avenue), and Tree Mitigation Funding to support additional tree plantings in the park.

Fiscal Note

Funds in the amount of $835,400 are available for the Reserve Park Project; $533,000 from the Reserve Park Wild Spaces & Public Places ½ cent sales tax project account, $127,787 from the Reserve Park CIP Fund, $43,719 from Tree Mitigation Funding, $7,000 from the Public Works’ Sidewalk CIP Fund and $123,894 from the Wild Spaces & Public Places ½ cent sales tax Project Contingency Account.

The annual operating cost will be approximately $28,000 (.5 FTE Park Maintenance Worker 2 plus materials and supplies) with a one-time capital expense of $15,000.  WSPP funds will initially be used to operate and maintain the new park.   

Recommendation

The City Commission:  1) award the bid to Anglin Construction Company for the construction of Reserve Park; and 2) authorize the City Manager or designee to execute all contract documents and other necessary documents, subject to approval by the City Attorney as to form and legality.