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File #: 180612.    Version: Name:
Type: Discussion Item Status: Passed
File created: 12/11/2018 In control: City Commission
On agenda: 6/6/2019 Final action: 6/6/2019
Title: City Manager Executive Search (B) This item is a request to approve the qualifying executive search firms and to authorize the recommended award to Colin Baenziger & Associates to conduct an executive search for the City Manager position.
Attachments: 1. 180612C_RFQ-GD-Executive Search Services_20190523.pdf, 2. 180612D_RFQ Addendum 1 Executive Search Services_20190523.pdf, 3. 180612E_Submittal-Baker Tilly Virchow Krause, LLP_20190523.pdf, 4. 180612F_Submittal-Colin Baenziger & Associates_20190523.pdf, 5. 180612G-Submittal Appendices-Colin Baenziger & Associates_20190523.pdf, 6. 180612H_Submittal-CPS HR Consulting_20190523.pdf, 7. 180612I_Submittal-GovHR Proposal_20190523.pdf, 8. 180612J_Submittal-MGT Consulting Group_20190523.pdf, 9. 180612K_Submittal-Renee Narloch & Associates_20190523.pdf, 10. 180612L_Submittal-SGR Executive Recruitment Services_20190523.pdf, 11. 180612M_Submittal-Sunshine Enterprise USA_20190523.pdf, 12. 180612N_Submittal-Vinali LLC_20190523.pdf, 13. 180612O_RFQ 190032 Evaluator 1 Notes and Ranking.pdf, 14. 180612P_RFQ 190032 Evaluator 2 Notes and Ranking_20190523.pdf, 15. 180612Q_RFQ 190032 Evaluator 3 Notes and Ranking_20190523.pdf, 16. 180612R_RFQ #190032 Evaluation Form Summary_20190523.pdf, 17. 180612S_RFQ Executive Search Services Bid Record_20190523.pdf, 18. 180612T_RFQ CC Bid Tab Executive Search Services_20190523.pdf, 19. 180612U_Award recommendation transmittal_20190523.pdf, 20. 180612V_Executive Search Services Award Public Notice_20190523.pdf, 21. 180612X_City Manager Search Criteria Survey_20190523.pdf, 22. 180612W_City Manager 1019 Draft With Commission Feedback_20190523.pdf
Title
City Manager Executive Search (B)

This item is a request to approve the qualifying executive search firms and to authorize the recommended award to Colin Baenziger & Associates to conduct an executive search for the City Manager position.

Explanation
During the February 7th City Commission meeting, the City Commission authorized the Human Resources Director to initiate the procurement process to hire an executive search firm to assist in the City Manager selection process.

On March 13, 2019, the City's Procurement Division solicited a Request for Qualifications (RFQ #HRDX-190032-GD) for multiple executive search firms to provide service to the City of Gainesville. Multiple executive search firms submitted proposals by the April 10th due date. Staff reviewed and scored the proposals and evaluation of the written submittals resulted in the qualifying of the five firms listed:

1. Colin Baenziger & Associates
2. GovHR USA, LLC
3. Cooperative Personnel Services dba CPS HR Consulting
4. Baker Tilly Virchow Krause, LLP
5. MGT of America Consulting, LLC

Fiscal Note
Each department will fund their own use of the contract, as the need arises. The contract does not guarantee business will be given to each vendor, only that the vendor is qualified to do business with the City of Gainesville. The anticipated fiscal impact for the City Manager executive search is $30,000. This amount includes $22,000 in search fees and $8,000 allocated for candidate travel, meals, and other expenses. This will be funded through unallocated general fund balance.

Recommendation
The City Commission 1) approve the five qualifying firms to do business with the City of Gainesville, 2) authorize the interim City Manager or a designee to execute a contract document with Colin Baenziger & Associates for executive search firm services for the City Manager position, subject to approval from the City Attorney as to form and legality and 3) to change under the job description (pg...

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