Title
Annual Purchase of Plant Mix Asphalt Concrete (B)
This item is a request for the City Commission to authorize bid award to Preferred Materials Inc., as the primary vendor and V.E. Whitehurst and Sons Inc., as the secondary vendor.
Explanation
The City of Gainesville and Alachua County jointly advertised Invitations to Bid (ITB) in June 2019 for the annual purchase of plant mix asphalt concrete with an effective period that will begin October 1, 2019 and continue through September 30, 2020 with the option of renewing this contract for additional two one year periods. The ITB contained a provision that the city would negotiate a single two party contract for the services being obtained by the City of Gainesville.
The Public Works Department wishes to execute a contract with each Bidder: 1) One contract with Preferred Materials Inc as the primary vendor and 2) One contract with V.E. Whitehurst and Sons as a secondary vendor.
Fiscal Note
Funding is available in the Public Works Department FY 2020 operating budget and the City’s Capital Improvement Plan capital project accounts.
Recommendation
The City Commission authorizes the City Manager to execute contracts and all related documents with Preferred Materials Inc., as the primary supplier and V.E. Whitehurst and Sons Inc., as the secondary supplier, subject to approval of the City Attorney as to form and legality.