Title
Department of Technology Enterprise Resource Planning (ERP) Workday Project Change Order #6 (NB)
This item requests that the City Commission approve the funding recommendation of the City’s Enterprise Resource Planning (ERP) Workday Project to re-engage the implementation vendor, Collaborative Solutions LLC and conclude the project by June 2021 including both General Government (GG) and Gainesville Regional Utilities (GRU) enhanced scope of work in the attached change order.
Explanation
The City requested a project pause in May 2020 due to resource constraints resulting from the ongoing pandemic and are now targeting a move to production in June 2021. Given the delay, the City has identified areas of additional scope for both GG and GRU to value add to the overall implementation of the project. This will require the full testing of the system for the successful implementation of the project. The change order will be billed on time and materials, only billed for the hours worked, not to exceed $1.69 million. The change order has been approved to form and legality by the City Attorney’s office.
Fiscal Note
Funds for the additional scope of the project in an amount not to exceed $1.69 million have been identified from existing technology related budgets including document management, IT infrastructure, and available funding from the Radio Project. The funding details are outlined as follow:
Old Projects
Amount
Parking Management System
2,681.78
Parking Garage ACC Control Hardware
4,615.00
PW Work Management System
5,411.09
Fire Station Exhaust System
8,399.55
Security Access System
3,889.18
SE G'ville Renaissance Initiative
3,433.93
Traffic Management System
39,261.31
Fire Station No 8
11,008.97
City Hall Renovations
2,729.65
Elevator Replacement-OLB, TCA, TCB
6,968.00
OLB Lobby Renovations
19,645.55
Public Facilities Master Plan
35,867.75
US Layto...
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