Title
Contract for Distribution System Installation Services (B)
Explanation
The electric distribution systems within Energy Delivery require installation of underground civil infrastructure such as foundations, conduits, vaults, manholes, enclosures and directional bores for new installations as well as repairs and restoration to existing infrastructure. This work is performed throughout the year on an as needed basis dependent upon specific project requirements. GRU uses a contractor to perform these services to augment its workforce and to derive the benefit of specialized equipment not owned by GRU. The contractor provides the labor and equipment to install materials furnished by GRU. The annual cost for these services is approximately $1,500,000, but the actual cost can vary due to actual projects and unforeseen emergency requirements. For storm related work and other emergency needs, the contractor is required to assist GRU with its restoration efforts which enables GRU to comply with FEMA reimbursement requirements while reducing service down time to customers.
An Invitation to Bid was issued and posted on DemandStar by Utilities Purchasing. Of the 212 prospective bidders notified, five responses were received: four (4) no bids, and one (1) bid which was from PIKE Electric, LLC. PIKE is our current contractor and has served GRU for five (5) years.
Fiscal Note
Funding is included in the proposed Energy Delivery budget for FY22 and will be requested in subsequent year budgets.
Recommendation
The City Commission:
1) authorize the General Manager, or his designee, to execute a three (3) year contract with Pike Electric, LLC to install distribution system infrastructure on an as needed basis, subject to approval of the City Attorney as to form and legality; and
2) approve the issuance of purchase orders for these services for each year of the contract in amounts not exceeding budgeted amounts, subject to the final appropriation of funds for each...
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