Title
General Engineering and Consultation Services (NB)
Staff recommends approval of the addition of Innovative Waste Consulting Services, LLC as a qualified architectural, engineering and consultation firm and authorization to negotiate a contract with Innovative Waste Consulting Services, LLC in accordance with the Consultants Competitive Negotiations Act for required services.
Explanation
On September 4, 2008, the City Commission authorized GRU to initiate contract negotiations with qualified architectural, engineering and consultation firms as a result of a request of a Request for Statement of Qualifications (RFSQ) for those services. Professional Service Agreements (PSAs) were established with the firms; however, following the process, additional companies were identified whose services were likely to be required by GRU in the future due to their unique capabilities and experience. On March 5, 2009, the City Commission authorized GRU to initiate contract negotiations with those newly identified companies. GRU has a critical, specialized requirement for professional services associated with power plant coal combustion byproducts landfills, and associated materials handling at the Deerhaven Generating Station.
Staff recommends authorizing the General Manager, or his designee, to negotiate a PSA with this qualified firm for a term extending through September 30, 2013, consistent with the term of previously established PSA's, to provide the professional architectural, engineering and consultation services required by GRU. The PSA will contain standard terms and conditions and include a negotiated rate sheet. Labor rates may be adjusted annually with the concurrence of GRU. This firm will be added to the list of available firms under the originally established contract and those which have been added thereafter.
The scope of services to be negotiated will include, but not be limited to, engineering, and consultation services as detailed in the RFSQ. These services will be utilized to supplement Utility wide in-house design and professional staff in support of specific City Commission budget approved Capital Improvement projects or other projects that may emerge.
As with all requirements for these professional services, GRU will award work to the firm on a project specific basis. GRU will award each project based upon an evaluation of a firm's understanding of the project scope, specific expertise or ability to complete the project, as well as the project completion time and cost as reflected by proposed level of effort. Staff will issue separate requests for professional services when it is deemed to be in GRU's best interest. For projects with a construction cost estimated to exceed one million dollars, a separate RFSQ will be issued, requesting project specific submittals from the list of qualified professionals the rank order will be submitted to the City Commission for approval.
Recommendation
The City Commission:
1) approve the addition Innovative Waste Consulting Services, LLC for the provision of design or consultation services associated with Utility System facilities and City Commission approved Capital Improvement Projects or unexpected projects that may emerge from time to time;
2) authorize the General Manager, or his designee, to initiate contract negotiations with Innovative Waste Consulting Services, LLC in accordance with the Consultants Competitive Negotiations Act (CCNA);
3) authorize the General Manager, or his designee, upon successful negotiations, to execute a professional services agreement (PSA) for a term extending through September 30, 2013, consistent with previously established PSA's subject to approval of the City Attorney as to form and legality, in an amount not to exceed budgeted amounts for professional architectural, engineering or consultation services.
Fiscal note
Funding for the projects for which design or consultation services are required have been budgeted in the Capital Improvements Budgets of Utility departments requiring these services for FY 2012 and will be budgeted in future years as required.
Drafter
Prepared by Kathy E. Viehe, Assistant General Manager Customer Support Services
Submitted by Robert E. Hunzinger, General Manager