Title
DataTrac Room and Intelligence Center Technology Upgrades and Renovations (B)
Explanation
On September 13, 2004, the City Commission approved funding for the purchase of technology equipment and renovations associated with the establishment of an Intelligence Center at the Gainesville Police Department. On February 28, 2005, the City Commission approved funding for renovations and equipment upgrades to the Gainesville Police Department's DataTrac room.
Five years ago when the DataTrac room was built, the Gainesville Police Department awarded a bid for a high tech turn-key Multi-media Boardroom Presentation System to The Whitlock Group. In light of rapidly advancing technology and ever-growing demands of the DataTrac process, it is necessary to upgrade this existing equipment. As previously noted to the City Commission, the Intelligence Center will facilitate the gathering and sharing of intelligence and criminal incident information utilizing high end technology equipment and software.
After a four year period of satisfactory use and service, and with consultation and approval of the City's Purchasing Department for a source justification, it was decided to remain with the same manufacturer (Whitlock Group) for these technological upgrades to both rooms. Approximately 30% of the equipment used in the DataTrac room will be reinstalled in the newly renovated Intelligence Room within the Crime Analysis Section and will continue to be maintained by The Whitlock Group. The benefits of upgrading with the original company include knowledge of the service and equipment track record of Whitlock, familiarity and satisfaction with the work product provided by Whitlock and continued enjoyment of a cohesive and simplified work and maintenance relationship experienced with this company since the start of the DataTrac project.
Fiscal Note
Funding for these projects ($73,973.36 from account #109-810-F113-5210-3009 and $38,928.30 from account #109-810-F127-5210-3009 from the Federal Law Enforcement Contraband Forfeiture account) were previously approved by the City Commission on September 13, 2004 and February 28, 2005.
Recommendation
The City Commission approve the source justification and issuance of a purchase order of an amount not to exceed $112,901.66 to The Whitlock Group, Jacksonville, Florida for technology upgrades and equipment for the DataTrac and Intelligence Rooms at the Gainesville Police Department, and execution of any contracts, subject to approval by the City Attorney as to form and legality.