Title
Depot Park Construction Documents - Approval of Work Order #5 (B)
This item is submitted by the CRA, which is acting as the City's agent to develop Depot Park. City Commission approval is needed to initiate a work order to complete park construction documents and specifications under the existing contract with park designer Carol R. Johnson Associates.
Explanation
On September 21, 2009, the Gainesville Community Redevelopment Agency (CRA) approved the park concept presented by CRA staff and Carol R. Johnson Associates (CRJA). This portion of the park contains the depot building, major park entrances, parking areas, bike paths, play areas, an interactive fountain, and areas adjoining the proposed Cade Museum. With remediation underway, improvements being made to Depot Avenue and South Main Street, and progress on the Cade project, it is imperative that the park construction documents be completed by mid-2010 in order to expedite construction during the latter part of that year.
Work Order's #1-4 are substantially complete and address park design at the master planning level. Work Order #5 contains tasks necessary to translate these master planning elements into construction documents (including permitting approvals) for the entire north entrance to the park and the Depot Park Trail, which will span the Depot Avenue bike path and the Downtown Connector. The scope of work includes all design work, meetings, teleconferences, coordination with other consultants, coordination with city and CRA staff and preparation of construction documents. CRJA has proposed a fee of $205,305.00 with reimbursable expenses totaling $6,160.00 for a grand total of $211,465.00.
Proposed Schedule of Major Milestones
December 2009: Issue notice to proceed
January - April 2010: Complete Design Development
May - July 2010: Complete 100% Construction Documents
Fiscal Note
Funding for design services is available in accounts 115-800-X201 HUD EDI grant, 115-790-X150 Recreational Trails Program grant, 103-850-C350 Urban Development Action Grant (UDAG) and 103-850-C350 2005 CIRB Funds for Depot Park.
A summary of previous work orders follows below:
WO #1 - Programming and Master Planning - $96,450.00.
This work order initiated information gathering, park programming, master planning, coordination with the depot building, stormwater promenade details, and revision to the Depot Park concept plan completed in 2002.
WO #2 - Stakeholder Interviews - $5,400.00
This work order covered interviews with City staff and community stakeholders concerning park design, maintenance, and security issues.
WO #3 - CRA Presentation 9/21/09 - $5,310.00
This work ordered produced a concept drawing for the north park entrance and its presentation by Carol R. Johnson staff to the CRA.
WO #4 - Stormwater Peer Review Recommendations - $10,028.00
This work ordered generated recommendations and conceptual drawings for potentially revising and enhancing the park stormwater system design.
The total amount for Work Orders #1-4 is $117,188.00.
Recommendation
City Manager to the City Commission: 1) approve Work Order #5 to complete construction documents and specifications for Depot Park not to exceed $211,465.00 inclusive of professional fees and reimbursable expenses; and 2) authorize the City Manager to sign all necessary documents, subject to approval, as to form and legality by the City Attorney.