Title
Design and Construction of the One Stop Homeless Assistance Center (B)
This is a request for the City Commission to approve staff's recommended ranking of the Design Build firms for the Design and Construction of the One Stop Homeless Assistance Center.
Explanation
The One Stop Homeless Assistance Center (Center) is a major goal within the GRACE Market Place Ten Year Plan to End Homelessness. The City of Gainesville and the Alachua County Board of County Commissioners have committed to provide technical and financial resources to end homelessness in the City of Gainesville and Alachua County.
On April 1, 2010, the City began a major step in the fulfillment of this goal by releasing a Request for Proposal (RFP) to hire a qualified Design Build Firm to plan, design and construct the Center which will be built on the site located at the 800 Block of NW 53rd Avenue. A Pre Bid Proposal Conference was held April 15, 2010, and the City's Purchasing Division received four (4) responsive proposals from design/build partnerships for the design and construction of the Center on May 6, 2010. An evaluation team consisting of City and County staff evaluated the qualifications and proposals of the firms, and is recommending the following ranking of the firms:
1) Charles Perry Construction, Inc.
2) M.M. Parrish Construction, Inc.
2) Scherer Construction of North Florida, LLC
4) Joyner Construction, Inc.
If a contract cannot be negotiated with the first firm, the City will exercise a tie breaker pursuant to Financial Services Procedures #41-530, and then negotiation will continue down the list in the ranked order until a contract is negotiated and can be executed.
In negotiating a contract with a firm, the City will disclose that there are several prerequisite steps in the process that must be completed before construction can start, e.g., the land use change, the plat process, and site plan approval, as well as the acquisition of the property. Included with the RFP was a sample contract which is a two part contract. First part: The Design Build Firm will provide the Basic Design and Pre-Construction Services. Second, at the time all of the prerequisite steps have been completed, the City will enter into the second part of the agreement with either the Design Build contractor or, as the contract states if an agreement cannot be reached on price and terms, with another contractor. The City further discloses that it is likely that administrative appeals or legal challenges will be filed challenging the issuance of development orders and permits, and thus the timelines will be out of the City's control, and cannot be determined for certain at this time. The Design Build Contractor and Construction Contractor shall not be entitled to, and hereby waive any monetary claims for or damages arising from or related to, lost profits, lost business opportunities, unabsorbed overhead or any indirect consequential damages.
Fiscal Note
The City of Gainesville has identified funding for this project through a variety of sources including the City General Funds, Community Development Block Grant Funds, GRU Connect Free Program Funds, and Capital Improvement Revenue Bonds.
Recommendation
The City Commission: 1) approve staff's recommended ranking of the Design Build Firms; and 2) authorize the City Manager to negotiate and execute a contract and any related documents, subject to approval from the City Attorney as to form and legality, for the Design and Construction of the One Stop Homeless Assistance Center.