Title
Amendment to Contract for Uniform Rental Services (NB)
Staff recommends extending the contract with Riverside Manufacturing Co. for uniform rental, laundering and maintenance for various GRU and General Government departments.
Explanation
Approximately 160 Utility and General Government employees are engaged in work that results in work garments being soiled with contaminants which make home laundering inadvisable. For these employees, rental uniforms are provided by a company that is responsible for picking up the soiled garments from the department work sites, laundering them properly in a commercial cleaning facility and returning them to the designated departments on a weekly basis. This process adheres to the Department of Environmental Protection's recommendations for proper treatment of certain agents. The company is also responsible for maintaining the garments for minor repairs and replacing garments on an as needed basis. Departments which use this contract include staff from GRU's Water Distribution, Wastewater Collection and Water Reclamation Facilities and the City's Fleet and RTS mechanics. The annual cost of this contract is approximately $77,000 for both GRU and General Government.
A three-year contract with Riverside Manufacturing Co. was approved by the City Commission on August 28, 2006. The contract provides for two (2) two-year extensions upon mutual agreement of the parties and negotiation of the contract pricing. Over the three-year contract, Riverside has maintained the same pricing and has agreed to retain its pricing for the first two-year extension. Throughout the term of the contract, Riverside has provided excellent service and has been responsive to the City's needs.
Staff recommends extending the contract for the first two-year period with authority to extend the contract for the remaining extension to reduce administrative costs for the last available extension. If, in the event the contract is no longer satisfactory or required by the City, contract provisions include early termination for nonperformance or funds unavailability. Any future price increase would be limited to the CPI.
Recommendations
The City Commission: 1) authorize the General Manager, or his designee, to negotiate and execute amendments to the contract with Riverside Manufacturing Co. for uniform rental services for City departments, subject to approval of the City attorney as to form and legality; and 2) approve the issuance of purchase orders to Riverside Manufacturing Co. for these services in amounts not exceeding budgeted amounts for each fiscal year, subject to the final appropriation of funds for these services for each fiscal year.
Fiscal Note
Funds for these services have been included in the FY 2010 budgets and will be requested in subsequent year budgets.
Drafter
Prepared by Kathy E. Viehe, AGM, Customer Support Services
Submitted by Robert E. Hunzinger, General Manager