Title
Prequalification for Professional Engineering Services for the 2008 CIP Roadway Projects (B)
This item involves a request for the City Commission to approve the prequalification selections of Engineering Firms/Teams and authorization for contracts for providing engineering services for approved roadway projects identified in the adopted Capital Improvement Plan for the next five years.
Explanation
On March 24, 2008, the City Purchasing Division solicited written statements of qualifications to provide engineering services for the 2008 CIP Roadway Projects (RFQ No. PWDA080041-DH). Fifteen (15) engineering firms submitted statements on April 25, 2008. Evaluation of the written submittals resulted in the invitation of six (6) firms to present orally to the evaluators. These presentations, on May 29, 2008, further established the qualifications, project approach and methodology for the project.
The evaluators recommend prequalification of the firms as follows:
For project classification 1 (large roadway projects with construction costs greater than $2,000,000)
Comprehensive Engineering Services, Inc.
Johnson, Mirmiran & Thompson
Lochrane
Volkert & Associates, Inc.
For project classification 2 (projects with major streetscape elements)
Brown & Cullen, Inc.
Johnson, Mirmiran & Thompson
Lochrane
For project classification 3 (roadway projects with construction costs less than $2,000,000)
Dyer, Riddle, Mills & Precourt, Inc.
Lochrane
Volkert & Associates, Inc.
As approved and funded roadway projects are ready for initiation, the CCNA process for contract negotiations would be followed. Generally, the initial negotiations would be on a rotation basis with pre-qualified firm within project classification.
Fiscal Note
Funding would be provided through the approved Capital Improvement Program budget for roadways.
Recommendation
Recommended Motion: The City Commission: 1) accept the engineering consultant pre-qualified firms as recommended; 2) authorize the City Manager or designee to initiate contract negotiations and execute contracts for professional services in accordance with Consultants Competitive Negotiation Act (CCNA); and 3) authorize the City Manager or designee to execute all contract documents and other necessary documents, subject to approval by the City Attorney as to form and legality.
Alternative Recommendation: The City Commission not accept the recommended pre-qualified firms and direct staff to initiate separate consultant ranking processes on a project by project basis. Note: The CCNA process requires between four and six months to complete.