Title
Replacement Outage Management System (B)
Staff recommends approval to purchase the "Responder" Outage Management System (OMS) by Telvent Miner & Miner.
Explanation
The Energy Delivery Department uses an Outage Management System (OMS) to facilitate and expedite the identification, restoration, and documentation of electric system service interruptions. The existing application is no longer being developed and support for the product will cease in the near future. The recommended OMS solution incorporates desirable new features, significant application enhancements, and productivity gains for the management of electrical system incidents as well as adding the ability for management of incidents for gas, water, wastewater, and telecommunication systems.
Purchasing issued a Request for Proposal for an Outage Management System for the Energy Delivery Department. The Request for Proposal was sent to nine prospective proposers and received seven responses, including three no bids. Telvent Miner & Miner submitted the best-evaluated proposal for the OMS based on the following criteria: system platform requirements, system functional requirements, interface requirements, project implementation, maintenance and support, and local vendor preference. A tabulation of the scoring is attached for your reference.
Recommendations
The City Commission: 1) authorize the General Manager, or her designee, to negotiate and execute a contract and a software license agreement with Telvent Miner & Miner to install and configure a new Outage Management System (OMS), subject to the approval of the City Attorney as to form and legality; and 2) approve the issuance of a purchase order to Telvent Miner & Miner in the amount of $388,012 for the OMS, which includes system maintenance and support for the first year of the contract.
Fiscal Note
Funds are available in the FY 2007 Energy Delivery budget and will be requested in future fiscal years.
Drafter
Prepared by David E. Beaulieu, Assistant General Manager, Energy Delivery
Submitted by Karen S. Johnson, General Manager