Title
City Support for Boys and Girls Club (Rotary Campus) (B)
This item involves a request to provide financial assistance to the Boys and Girls Club (Rotary Campus).
Explanation
During the January 20, 2011 City Commission meeting, the Gainesville City Commission expressed a desire to support the Boys and Girls Club Rotary Campus Program, which has encountered financial challenges. Currently the Club has sufficient funds to continue operating through April 2011. The City Commission requested that City staff explore and identify alternative funding sources available to provide up to $5,000 to the Boys and Girls Club (Rotary Campus).
On November 18, 2010, the City Commission approved Community Grant Program funding awards in the amount of $109,174, which left a remaining balance of $3,326 unallocated. As a part of this approval, the Boys and Girls Club (Rotary Campus) received a $2,500 grant to provide youth programs. Since a portion of the Community Grant Program funding was unallocated, the City Commission has the authority to declare these funds as surplus, and allocate the remaining balance of these funds for services. The Community Grant Program's unallocated funds are available for this fiscal year only, and would provide a one-time allocation for services in the amount of $3,326.
An additional $1,674 has been identified in the FY 2011 Parks, Recreation and Cultural Affairs (PRCA) budget to award additional funds to support the Boys and Girls Club (Rotary Campus).
Fiscal Note
Unallocated funds in the amount of $3,326 have been identified in the FY11 Community Grant Program budget. The City Commission has the authority to declare these funds as surplus, and allocate them for services. An additional $1,674 has been identified in the FY11 Parks, Recreation and Cultural Affairs (PRCA) budget. The surplus funds from the FY11 Community Grant Program, in addition to the funds identified in the FY11 PRCA budget equates to a total of $5,000 that the City Commission directed staff to identify to support the Boys and Girls Club (Rotary Campus).
Recommendation
The City Commission: 1) amend the motion of November 18, 2010 to declare $3,326 unallocated funds in the Community Grant Program as surplus funds and reduce the program budget by this amount for FY11; 2) authorize the City Manager to utilize the $3,326 surplus funds and expend $1,674 from the FY11 PRCA budget for a total combined award of $5,000 to support the Boys and Girls Club Rotary Campus program; and 3) authorize the City Manager or his designee to execute any and all necessary documents, subject to approval as to form and legality by the City Attorney.
Alternative Recommendation:
The City Commission not approve funding for the Boys and Girls Club Rotary Campus program.