title
Approval of Contract Amendment and Issuance of a Purchase Order for Wood Pole Inspection and Groundline Treatment (NB)
explanation
The City Commission approved the award of a contract to Osmose, Inc. for wood pole inspection and groundline treatment of poles for FY 2003 on February 10, 2003. The contract allows for 2 (two) twelve-month extensions of the contract upon mutual agreement of the parties and negotiation of the contract prices. The City Commission approved an amendment to the contract with Osmose, Inc. extending the term through February 9, 2005. Osmose, Inc. has agreed to extend the contract for an additional twelve months with a 2 percent increase in the treatment costs. Osmose, Inc.’s request for an increase is based on the rise in fuel, preservatives and labor costs. The requested increase is in line with the CPI for the past twelve months. This extension represents the last of the two available under this contract.
The Electric Transmission and Distribution department uses wood pole inspection and groundline treatment to extend the useful life of wood poles by locating and treating wood decay by systematic inspection and preservative treatment, as required. This maintenance is preventative in nature and is designed to stop or retard groundline pole rotting. Wood pole inspection and treatment reduces replacement costs by lengthening the life of poles that are otherwise structurally sound.
recommendation
The City Commission authorize the General Manager or his designee to execute an amendment to extend the contract with Osmose, Inc. for wood pole inspection and groundline treatment for a one-year period and approve the issuance of a purchase order to Osmose, Inc. in an amount not to exceed $80,000.00.
fiscal note
Funding for wood pole inspection and groundline treatment is included in the Operation and Maintenance portion of Energy Delivery's budget.
drafter
Prepared by: John E. Tisdale, Electric Transmission & Distribution
Submitted by: Michael L. Kurtz, General Manager