Title
Depot Park Construction Administration Contract (B)
This item is for a Construction Administration contract for Depot Park construction by the CRA, acting as agent for the City of Gainesville. This item was previously approved by the CRA Board on February 16, 2015 and due to City Funding sources being utilized, requires City Commission approval.
Explanation
At the December 2014 CRA Board meeting, the CRA Board heard a presentation from staff and approved the Depot Park Construction Documents and Guaranteed Maximum Price (GMP) for Construction. As was presented during that meeting, one of the next steps in the process towards the park's construction is to contract with the design team for construction administration services throughout the duration of the construction phase of the project.
CRA staff has requested a proposal from the JBrown Professional Group (JB Pro), the lead consultant on the Depot Park project, for construction administration services. The proposal is for the amount of $179,654.00. The scope of work under this contract includes the Depot Park design team to be under contract throughout the duration of construction. Construction is scheduled to begin by April 1, 2015 and have one year duration (the park construction start date is dependent upon the Public Works Department's close out of the stormwater and Non-MGP remediation projects). JB Pro has within the construction administration proposal to provide the following services during the construction phase of the project (the full proposal is included as backup to this item):
- Includes the following design trades for Depot Park:
o Civil Engineering and Team Lead: JBrown Professional Group
o Landscape Architecture: JOLA, Inc.
o Electrical Engineering: John Searcy & Associates, Inc.
o Architecture: Bender & Associates, P.A.
o Structural Engineering: Southard Engineering, Inc.
- Coordination with the Owner and the Construction Manager
- Bidding and sub-contractor selection phase coordination with Owner and Construction Manager
- Weekly construction meetings (for select design team members during select phases of construction)
- Review submittals and shop drawings
- Review and address Requests for Information (RFIs) from the Construction Manager
- Field Orders and Engineering Supplemental Instructions (ESIs)
- Review and response to Change Use Authorization (CUAs) Requests by the Construction Manager
- Review Construction Manager pay applications and inspect/verify work completed
- Review material selections and mock-ups
- Site inspections
- Substantial completion walk-through and punch list
- Final completion walk-through and punch list
- Permit close out
- As-built drawings
- Organization of all warrantee documents, submittals, and product information into the draft Maintenance Manual
- Completion of the park Maintenance Manual
Fiscal Note
Funding for Depot Park, Park and Recreation Improvements is currently available from sources allocated specifically to the project over a number of years. Specifically, funding for this construction administration proposal will be encumbered from the 2015 CIP Depot Park funds. The remaining funds in Depot Park project accounts after this encumbrance will be approximately $467,000.00. Of that remaining balance, $106,500.00 has been earmarked for equipment start-up and maintenance for the first year of park operations, as was presented in the FY 2015 City Budget. Please note that due to the use of City funding for this project, this item will require approval from the City Commission.
Recommendation
CRA Board to the City Commission: Approve the JBrown Professional Group proposal for Depot Park Construction Administration for the amount of $179,654.00, and authorize the CRA Executive Director to execute all pertinent documents subject to form and legality by the CRA Attorney.