Title
Award of a Contract for Liability and Worker's Compensation Claims Adjusting Services to Underwriters Safety and Claims, Inc. (B)
This item involves the selection of a third party administrator for the City's Self-Insured Liability and Worker's Compensation claims adjusting services.
Explanation
Since 1979, the City's Liability and Worker's Compensation coverages have been managed through a modified self-insurance plan. To assist the City in adjusting these exposures, a third party administrator is utilized. In May 2006, the City of Gainesville's Risk Management Department, in cooperation with the Risk Management Department for the Alachua County Board of County Commissions developed a Joint Request for Proposal (RFP). It was distributed via Demand Star with six (6) vendors submitting proposals. An evaluation committee, made up of members of General Government, Gainesville Regional Utilities and the County's Risk Management Staff, evaluated the written proposals. The ranking of the written proposals were based on the below evaluative criteria:
50% Pricing of requested services
25% City/County experience and experience in regards to Police and Fire
Departments heart/lung State of Florida statutes
10% Qualifications of Firm's personnel
10% Understanding scope of services
5% Organization of Firm's proposal in relation to the RFP
100% Total
Based on these evaluations, the top three vendors, Underwriters Safety and Claims, Employer's Mutual Inc. and Preferred Governmental Claims Solutions were asked to make oral presentations to the Evaluation Committee.
As a result of the written and oral presentations and information system demonstrations, the Committee ranked the vendors in the following order:
Underwriters Safety and Claims, Inc
Preferred Governmental Claims Solutions
Employer's Mutual, Inc.
Fiscal Note
Funds in the amount of $149,500 are available in the proposed Fiscal Year 2006-2007 General Insurance Fund budget.
Recommendation
The City Commission: 1) approve the rankings of the responding Third Party Administrators; 2) authorize the City Manager or his designee to negotiate with the firms in the ranked order and to execute a contract according to the terms in the Request for Proposals with the chosen firm subject to approval by the City Attorney as to form and legality; and, 3) authorize the issuance of a purchase order in an amount sufficient to cover the estimated claims administration costs.