Title
First Amendment to Interlocal Agreement Between the City of Gainesville, the Alachua County Sheriff and Alachua County for a Combined Communications Center (B)
Explanation
The City of Gainesville, the Alachua County Sheriff and Alachua County entered into an Interlocal Agreement for a Combined Communications Center (CCC) on November 3, 1999. The City of Gainesville utilizes the CCC for call taking and dispatch services for police and fire services. The parties entered into a new agreement on May 12, 2009 that allowed small users to participate in the CCC. The parties now wish to amend the agreement to modify the provisions that provide for small users to participate in the CCC and to incorporate a funding mechanism for a capital replacement schedule.
The agreement defines a small user as a municipality with a population less than 6,000. The language in the amendment was modified to address the concerns and needs of the cities of Waldo and High Springs. Waldo currently utilizes the CCC but has had difficulty paying the amount called for in the current funding formula. The amendment creates two tiers of small users. Municipalities with populations less than 2,000 shall be charged 20% of the cost of a call per service with Alachua County funding the remaining 80%. Municipalities with populations less than 6,000 but more than 1,999 shall be charged 60% of the cost of a call for service with Alachua County funding the remaining 40%. The change will reduce the City of Waldo's charges from 25% of the cost of a call for service to 20% and allow for High Springs to participate in the CCC at 60% of the cost of a call for service.
City, County and Sheriff's Office staff have been working to establish a capital replacement schedule for the CCC. The amendment calls for the Sheriff to include the required annual contribution as a line item in the CCC budget to be deposited into an ongoing restricted CCC replacement fund to be managed by the Board of County Commissioners. At the end of each fiscal year, the CCC's unexpended budget dollars will be placed into the CCC replacement fund to offset the annual contribution request. Funds from the CCC replacement fund shall be used to purchase capital equipment identified through a replacement schedule developed by CCC management and approved by the CCC Administrative Board.
Fiscal Note
The change to the small user formula will have no effect of the City of Gainesville at this time. Should High Springs or another small city opt to participate, the City of Gainesville's cost will decrease. The City of Gainesville's share of funding for the Capital Replacement Fund is approximately $430,000 in FY2012 and has been included the FY2012 Proposed Budget. The recurring contribution after 2012 is approximately $190,000 annually.
Recommendation
The City Commission authorize the Mayor to execute the First Amendment to the Interlocal Agreement Between the City of Gainesville, the Alachua County Sheriff and Alachua County for a Combined Communications Center.
Alternative Recommendation
The City Commission not authorize the Mayor to execute the First Amendment to the Interlocal Agreement Between the City of Gainesville, the Alachua County Sheriff and Alachua County for a Combined Communications Center and provide other guidance as appropriate.