Title
Annual Contract for Horizontal Directional Drilling Services (B)
Staff recommends establishing two annual contracts for the provision of horizontal directional drilling services.
Explanation
The Water/Wastewater Systems and Gas Transmission and Distribution departments often require horizontal directional drilling services to construct water, wastewater, reclaimed water and gas distribution system extensions within roadway rights-of-way and/or that cross beneath paved roads. To date, these services have been bid on a project by project basis. However, since each project requires similar tasks, staff believes that establishing contracts for these services will offer reduced pricing based on the work volume and reduce administrative costs. Staff recommends establishing two contracts, using the contractor with the best pricing for the type of work required, bore size and schedule availability. The contracts may also be used by other utility departments as needed for their projects.
Utilities Purchasing issued an Invitation to Bid for these services to the nine known horizontal directional drilling contractors in the area, with four responding. Staff is recommending award to the two companies providing the overall lowest individual pricing based on unit prices and the anticipated cost for typical projects. Staff will evaluate the type of services required for each project and determine whether D&D, Inc. or TB Landmark Construction would offer the lower cost for the specific project. A bid tabulation of the unit pricing is attached for your information.
Recommendations
The City Commission: 1) authorize the Interim General Manager, or her designee, to execute three year contracts with D&D, Inc. and TB Landmark Construction for horizontal directional drilling services, subject to approval of the City Attorney as to form and legality, and 2) approve the issuance of purchase orders for the two named contractors for horizontal directional drilling services in amounts not exceeding budgeted amounts for each year of the contract, subject to the final appropriation of funds for each year of the contracts.
Fiscal Note
Funds for these services are included in the W/WW Systems Capital Improvement Program budget.
Drafter
Prepared by David M. Richardson, P.E., Assistant General Manager, W/WW Systems
Submitted by Karen S. Johnson, Interim General Manager