Title
Request for Proposal Award - Debris Management Monitoring Services Contract (B)
This item is a request for the City Commission to authorize the Request for Proposal award to Beck Disaster Recovery, Inc. as Primary Contractor and Solid Resources, Inc. as Secondary Contractor for the monitoring of debris removal contractors in accordance with FEMA regulations.
Explanation
On June 12, 2008, the City's Purchasing Division solicited Request for Proposals for the supervision, monitoring and documentation of the collection, temporary staging, and final disposal of debris generated in the event of a declared disaster and in accordance with FEMA guidelines. The Request for Proposal process was implemented in compliance with and as required by Florida Statutes and City of Gainesville policies.
Two (2) proposals were submitted within the deadline. The submissions contained the technical proposal and the price proposal. The technical proposals and price proposals were evaluated by City and County staff who scored Beck Disaster Recovery, Inc. as their Primary Contractor and Solid Resources, Inc. as their Secondary Contractor.
Fiscal Note
Presumably in the event of a declared disaster that overwhelms the City's capacity to perform recovery operations, upon activation of the contract and issuance of a Notice to Proceed, the operating costs associated with activation of the contract would initially be charged to the City's emergency Fund 125. All debris management costs associated with a declared event are eligible for reimbursement from FEMA. The City Public Works Department will be responsible for tracking expenses associated with this contract and applying for FEMA reimbursement.
Recommendation
Recommended Motion: The City Commission: 1) authorize the Request for Proposal award to primary contractor Beck Disaster Recovery, Inc. and secondary contractor Solid Resources, Inc.; and 2) authorize the City Manager to execute the contract, subject to approval by the City Attorney as to form and legality, if and when the contract should be activated.