Title
Contract for Pavement Preservation Surfacing (B)
This item is a request to award a contract for pavement preservation surfacing as a part of the City's Pavement Management Program.
Explanation
The Pavement Management Program focuses on treatment of roads with pavement condition index (PCI) between 65 and 85 using a variety of pavement preservation techniques (i.e., Fog Seal, Crack Seal, Chip Seal, Micro Surfacing, Cape Seal, etc.) as a means of preventive maintenance and pavement restoration. Periodic applications of these treatments at scheduled intervals serve to substantially increase the functional life of the asphaltic concrete roadway surface as compared to the surface deterioration of an untreated roadway surface when exposed to the elements. An additional important benefit is that this objective of increasing the functional life of a roadway is achieved at a much reduced cost when compared to the traditional methodology of treating worst roads first which can later lead to expensive total roadway rebuilding costs.
An existing St. John's County contract was evaluated by the Public Works Department and City Purchasing staff for use of these treatment options, and the unit prices for pavement preservation and asphalt surface treatment applications contained therein were found to be cost competitive for providing such services in the North Florida region. Use of this contract will provide us with a choice of treatment options and related services that can be obtained at a reduced cost.
The pavement preservation related services will be purchased through this competitively bid contract by St. John's County. A master list of street segments which require and will benefit from pavement preservation treatment is attached. These street segments have been individually inspected to confirm if they meet the criteria required to receive surface preservation applications. The contract street segments will be chosen from this list. Since available funding limits the choice of preservation treatment options, only one or maybe two treatment techniques will be considered. The street segments from the master list will be selected if their individual PCI values lie within the optimal PCI range for the chosen treatment. The schedule is to begin these construction improvements in the fall of 2008.
Fiscal Note
Work is scheduled for FY 2009, and funding in the amount of $520,000 required for the award of the contract is available in the General Fund Capital Projects, Roadway Resurfacing Account.
Recommendation
Recommended Motion: The City Commission: 1) approve the purchase of the product and services required utilizing the St. John's County Contract; and 2) authorize the City Manager to issue a purchase order not to exceed $520,000.