Title
Design/Build Proposal Award - North Main Street at 53rd Avenue Intersection Traffic Signal Design and Construction (B)
This item involves a request for the City Commission to authorize the design/build proposal award to James D. Hinson Electrical Contracting Co., Inc. for the North Main Street at 53rd Avenue intersection traffic signal design and construction in the amount of $ 274,081.
Explanation
On October 16, 2007, the City's Purchasing Division solicited design/build proposals for the North Main Street at 53rd Avenue intersection traffic signal design and construction. The proposal process was implemented in compliance with and as required by the Florida Statutes, the Consultant Competitive Negotiations Act, the Florida Department of Transportation (FDOT) Design-Build Guidelines, and as per the terms of the Local Agency Program Project Agreement (LAPPA) between the City of Gainesville and the FDOT.
Two proposals were submitted on November 15, 2007. The submissions contained the technical proposal and the sealed price proposal. The technical proposals were evaluated by the review committee, including oral presentations and interviews. The sealed price proposals were not opened by Purchasing until after the technical review scores were provided to Purchasing. The formula used for the proposal rankings called for the proposed project length in days to be multiplied by the time factor of $500.00 per day. That amount was added to the price proposal which was then divided by the technical review scores. The proposer with the lowest quotient was ranked the highest. In this matter highest ranking proposal was James D. Hinson Electrical Contracting Co., Inc.
The FDOT is providing $250,000 for this project with the balance of cost to be provided by the Gainesville Regional Utilities (GRU) in the amount of $24,081. GRU has committed to fund up to $50,000 of the cost over $250,000.
Fiscal Note
The funding for the project is available from the FDOT through an executed LAPPA between the City of Gainesville and FDOT in the amount of $250,000.00 and a commitment from GRU in the amount of $24,081.
Recommendation
Recommended Motion: The City Commission: 1) authorize the design/build proposal award to James D. Hinson Electrical Contracting Co., Inc. for the North Main Street at 53rd Avenue intersection traffic signal design and construction; and 2) authorize the City Manager to execute the contract, subject to approval by the City Attorney as to form and legality, and issue a purchase order in an amount not to exceed $ 274,081.
Alternative Recommendation A: The City Commission: Reject the proposals and direct the City Manager to re-advertise the design/build request for proposals.
Alternative Fiscal Note
There is insufficient time to re-advertise the design/build request for proposals and meet the project schedule as defined in the executed LAPPA. As a result, the $250,000.00 funding from FDOT may not be available with this action.