Title
Production Well No. 16 Project (B)
Staff recommends awarding a contract to Southern Well Services, Inc. for constructing Production Well No. 16.
Explanation
The City Commission approved the purchase of the Wellfield Conservation Easement on October 25, 1999 to provide locations for the siting of additional production wells to meet increasing water demands. This project will enhance the Utility's ability to reliably supply raw water to meet the needs of the Utility's growing water system customer base.
Invitations to bid for the Murphree WTP Production Well No. 16 project were sent by Utilities Purchasing to the four known companies that perform this type of work, with all responding. One bid was deemed nonresponsive based on unbalanced bid pricing; specifically, the price submitted did not reflect sufficient costing to properly perform the work as specified. Staff, in conjunction with independent engineering consulting firms, evaluated the responsiveness of the bid price to support this determination. The bidder was notified of the determination and their ability to protest the decision; however, no protest was filed.
Bids were evaluated on pricing, references, completion time, and qualifications with Southern Well Services, Inc. submitting the best evaluated bid. A tabulation of the bids received is attached for your information. The recommendation includes authorization for staff to procure other materials, equipment and services as required to complete the Production Well No. 16 project. Any additional purchases will be made in accordance with the Purchasing policies.
Recommendations
The City Commission 1) authorize the Interim General Manager, or her designee, to execute a contract with Southern Well Services, Inc. to construct Production Well No. 16 and install temporary pumping equipment in association with the Murphree Water Treatment Plant North Wellfield Expansion, 2) approve the issuance of a purchase order to Southern Well Services, Inc. in an amount not to exceed $619,000, and 3) authorize staff to procure services, equipment and materials, as required, to complete the project as budgeted.
Fiscal Note
Funding for this work is in the FY 2007 budget and will be requested in 2008 Water/Wastewater Systems budget.
Drafter
Prepared by: David M. Richardson, AGM, Water/Wastewater Systems
Submitted by: Karen Johnson, Interim General Manager