Title
The City of Gainesville Strategic Plan for Fiscal Years 2013 and 2014 (B)
This item seeks approval of adjustments to the City of Gainesville Strategic Plan for Fiscal Years 2013 and 2014.
*ESTIMATED STAFF PRESENTATION 20 MINUTES*
Explanation
The City Commission Strategic Planning Retreat was held on August 6th at the GRU Eastside Operations Center. This year's retreat focused on reviewing, recommending adjustments as needed, and prioritizing initiatives in the current two-year Strategic Plan originally developed in 2012. Commissioners began the day by presenting their respective key strategic issues for the upcoming fiscal year. Staff then provided detailed updates of the cost estimates, estimated completion dates, and stage of progress for each existing strategic initiative. Also, staff recommended to sunset initiatives that were accomplished, have become part of everyday operations, or are outside of the sole capacity of the City. Commissioners completed scorecards based upon the staff presentation in order to develop a starting point for a prioritization discussion. Following input from several citizens, the Commission collaboratively sunset 11 initiatives and organized the remaining 24 initiatives into three categories: highest priority, higher priority, and high priority. The established prioritization will assist staff in resource allocation when there is more than one initiative competing for the same pool of resources.
Throughout the day, the Commission provided various ideas which were captured on an idea board for the review of staff following the retreat. Staff has since evaluated each idea discussed at the retreat, categorized into five areas, and have begun taking action wherever possible.
Using a ballot process, the Commission selected initiatives to sponsor. Each Commission member was given the opportunity to select and rank up to four initiatives for which they would like to sponsor. Each participating member was assigned their number one, number two and number three choices, with some initiatives having co-sponsors. During discussion, Commission members may elect to sponsor additional initiatives.
Each of the Strategic Initiatives will be aligned with City Commission Standing Committees and the Community Redevelopment Agency through ongoing referrals. Since many of the goals and initiatives were re-organized and re-worded, all existing referrals will be removed from the referral lists this year and re-referred for Fiscal Year 2014.
Fiscal Note
The strategic planning and budgeting processes are linked to assure that the City's budget reflects the City Commission's Strategic Plan.
Recommendation
The City Commission: 1) receive a presentation on the City Commission Strategic Plan; 2) accept the assignment of initiatives to each member of the City Commission to sponsor; 3) remove all existing strategic initiative referrals from the committee referral lists; 4) refer all strategic initiatives to the aligned Committee; and 5) adopt the adjustments to the City of Gainesville Strategic Plan for Fiscal Years 2013 and 2014.