Title
Professional Surveying and Mapping Services (B)
Staff recommends approval of the final ranking of the professional surveying and mapping firms and authorization to negotiate a contract with the three top-ranked firms in accordance with the Consultants' Competitive Negotiations Act (CCNA).
Explanation
Professional surveying and mapping services are required by the various utility departments in connection with budgeted projects throughout the year and when required for unplanned utility work. Surveying work is assigned to a contracted firm based on past experience and ability to meet project deadlines. The Utility requires at least three firms under contract to meet scheduled and unscheduled project demands.
Utilities Purchasing issued a Request for Statement of Qualifications (RFSQ) for Professional Surveying and Mapping Services for an initial contract period of three years. Nine firms submitted Statements of Qualifications which were evaluated and ranked in accordance with specific selection criteria as outlined in the RFSQ and the CCNA. A tabulation of the ranking is attached for your reference. Staff wishes to initiate negotiations with the top three ranked firms. If unable to negotiate acceptable contracts with the top three ranked firms, staff may initiate negotiations with the other firms in order of ranking. The top-ranked firms are as follows: Eng, Denman & Associates, Inc: Causseaux & Ellington: and George F. Young, Inc.
Recommendations
The City Commission: 1) approve the final ranking of the qualified firms in the given order of preference for the provision of professional surveying and mapping services; 2) authorize the General Manager, or her designee, to initiate contract negotiations with the three top-ranked firms in accordance with the Consultants' Competitive Negotiations Act (CCNA); and 3) authorize the General Manager or her designee, upon successful negotiations, to execute three year contracts with a maximum of three firms, subject to approval of the City Attorney as to form and legality and final appropriation of funds for each year of the contracts.
Fiscal Note
Funding for this request is included in the Operations and Maintenance and Capital budgets for FY 2007 and will be requested in future fiscal years.
Drafter
Prepared by Ruth H. Davis, Administrative Services Director
Submitted by Karen S. Johnson, General Manager