Title
Reallocate Capital Improvement Project Funds for Fire Station 2 HVAC (NB)
This is a request for City Commission approval to reallocate a portion of Capital Improvement Project funding.
Explanation
HVAC and condensation issues have resulted in the growth of mold at Gainesville Fire Rescue (GFR) Station 2 located at 2210 SW Archer Road. This is a complex problem that Facilities Management and GFR have worked to evaluate. After reviewing the overall problem and consulting with an HVAC engineer, a solution was identified to address or eliminate the problem.
There is a need to remediate the mold and install a system specifically engineered to eliminate the conditions that promote the mold growth on a longer-term basis. The engineered system will be more energy efficient, will introduce conditioned fresh air into the building to provide positive interior air pressure, reduce condensation and provide a longer term fix which may be for the duration of the building’s remaining useful life. The total estimated cost is $317,000.
Based on initial projections in January, the City Commission took immediate action and approved $120,000 of general fund fund balance. At that time, the engineering was complete for the HVAC system but did not account for the cost of the remediation, electrical work, on-site housing of the firefighters during construction, sealing of the exterior masonry walls nor construction management project oversight. An additional $197,000 is needed to fully fund this project.
Staff has been able to reallocate existing funding from other projects within Facilities Management and GFR in the amount of $160,000 leaving an additional needed balance of approximately $37,000. Based on the exigent need to complete the HVAC work at Fire Station 2, staff recommends reallocation of a portion of the funding previously approved for Fire Station 5 in the amount of $37,000. Staff is proceeding with a contract to commence the project; however, if the reallocation of the $37,000 is not approved, some of the work may need to wait until FY 18.
Fiscal Note
The total estimated cost of the project is $317,000 with $120,000 from general fund fund balance, $160,000 from existing Facilities Management and GFR funding and $37,000 from a reallocation of Capital Improvement Project funds from Fire Station 5.
Recommendation
The City Commission approve the reallocation of $37,000 of Capital Improvement Project funding currently budgeted for Fire Station 5 to the installation of an engineered HVAC system at Fire Station 2.