Title
Annual Underground Distribution Installation Services Contract (B)
Staff recommends establishing an annual contract with Pike Electric Inc. to install underground electric distribution facilities.
Explanation
Expansion of the underground electric distribution system requires the installation of "on grade" and "below grade" civil infrastructure such as foundations, conduits, vaults, manholes, enclosures and directional bores, as well as the installation of electrical infrastructure such as cable, transformers, switchgear and other related equipment. The work is performed throughout the year on an "as needed" basis dependant upon specific project requirements. Additionally, the utility periodically requires the installation of similar civil infrastructure and/or related equipment/material for its natural gas distribution system and/or its telecommunications system.
The utility uses a contractor to accomplish these services to augment its workforce and to derive benefit of the specialized equipment needed to perform some of this work. The Contractor is required to furnish all labor and equipment for the installations. The annual cost for these services is approximately $2,500,000. In the event of an emergency, the contractor is also required to provide service crews to assist the utility in restoration efforts.
An Invitation to Bid was sent by Utilities Purchasing to fourteen prospective bidders with eight (8) responding, three (3) with no bids. The bids were evaluated based on pricing, references, qualifications, training and safety programs, and local vendor preference. Pike Electric Inc. submitted the best evaluated bid. A tabulation of the bids received is attached for your reference.
Recommendations
The City Commission: 1) authorize the General Manager, or her designee, to execute a three year contract [WJS1]with Pike Electric Inc. to install underground electric distribution facilities for the Energy Delivery Department on an as needed basis, subject to approval of the City Attorney as to form and legality; and 2) approve the issuance of a purchase order for each year of the contact for these services to Pike Electric Inc. in amounts not to exceed budgeted amounts for each year of the contract, subject to the final appropriation of funds for each year of the contract.
Fiscal Note
Funding for these serves are included in the Energy Delivery budget for FY 2008 and will be requested in future fiscal years.
Drafter
Prepared by David E. Beaulieu Assistant General Manager, Energy Delivery
Submitted by Karen S. Johnson, General Manager
[WJS1]Shouldn't we mention the 3 one-year extensions here subject to their approval?