Title
Approve Change Order No. 2 for Gainesville Police Department Administrative Office Construction at 413 NW 8th Avenue (B)
This item includes proposed changes by the City and additional costs for extended project completion time as there was a delay on the critical path of the contractors.
Explanation
During demolition an asbestos survey identified the presence of the product in the building, and also discovered damages which were caused by termites. This resulted in a (45) day delay in the contractor's schedule so that the asbestos could be abated and the roof replaced. This request for change order includes the City's proposal to change the door schedules, to repair damage caused by termites, to modify the mechanical closets, and to change the adhesive for roof felts. It also includes the major portion of the request which is the contractor's fee as a result of the delay. The construction drawing is also being revised to increase the amount of brick veneer from its original design. Staff is requesting a 15% contingency in the amount of $230,383. One of the expenditures projected to be paid from the contingency is increasing the amount of brick on the front façade. The lead time for delivery of the brick is approximately (6) weeks; in order to avoid further delay in the construction schedule this request is being made prior to the receipt of the revised drawings.
Fiscal Note
Additional funds in the amount of $40,244 and 15% contingency in the amount of $230,383 are available in account number 332-810-M650-5210-6020.
Recommendation
The City Commission authorize the City Manager to: 1) prepare change order number 2 to the contract with BBI Construction Management, Inc. in the amount of $40,244 which will bring the new contract amount to $1,535,891; and 2) allow a 15% contingency of $230,383.
Alternative Recommendation A: The City Commission deny the request for change order and contingency and further delay the project.