Title
First Extension to the Contracts for Professional Civil Engineering Services for FY 2008 (B)
This item involves an extension to the Contracts for Professional Civil Engineering Services with Volkert & Associates, Inc., Causseaux, Hewett, and Walpole, Inc., Comprehensive Engineering Services, Inc. and Dyer, Riddle, Mills & Precourt, Inc.
Explanation
The contract dated November 9, 2006 with Causseaux, Hewett, and Walpole, Inc., the contract dated December 12, 2006 with Comprehensive Engineering Services, Inc., the contract dated December 19, 2006 with Dyer, Riddle, Mills & Precourt, Inc. and the contract dated December 5, 2006 with Volkert & Associates, Inc. will expire on September 30, 2007. The vendors have responded to the City's requests for services promptly and their services have been reliable and accurate.
The contracts allow for five one-year extensions. This is the first request for an extension to each contract.
Fiscal Note
Funding sources will be identified as needed through the Public Works Department fiscal year operating budget and the City's Capital Improvement Plan capital project accounts
Recommendation
Recommended Motion: The City Commission: 1) authorize the City Manager to execute the First Extensions to the contracts with Volkert & Associates, Inc., Causseaux, Hewett, and Walpole, Inc., Comprehensive Engineering Services, Inc. and Dyer, Riddle, Mills & Precourt, Inc., for Professional Civil Engineering Services, extending the term of the contract from October 1, 2007 to September 30, 2008, subject to final appropriation of funds for FY2008.
Alternative Recommendation: The City Commission deny the recommendation for the First Extensions and direct the City Manager to secure the services of individual firms on a project-by-project basis. This would result in project delays and additional administrative costs for both projects and routine tasks that require these services.