Title
Extension of Service Agreement for Full Grounds Keeping and Maintenance of Ironwood Golf Course Bid Award (B)
This item is a request that the City Commission authorize a month-to-month extension of the current City contract for grounds keeping and maintenance of Ironwood Golf Course to ensure adequate time for reviewing all options regarding golf course operations.
Explanation
In 2007, the Purchasing Division sent out a Request for Proposals (RFP) for Parks, Recreation and Cultural Affairs Department (PRCA), and a panel reviewed the submitted proposals using the following criteria: cost, contractors experience in maintaining municipal golf courses, responsiveness to the RFP, qualifications, and the company's financial stability. Based on these items, OneSource Landscape and Golf Services, Inc. was ranked first. The term of the contract negotiated with OneSource Landscape and Golf Services, Inc. was for three years, with the option for two one-year extensions, subject to funding and written consent of both parties. PRCA elected to exercise its option to extend the agreement for two one-year extensions, bringing the contract completion date to September 30, 2012.
During the early summer of 2012, staff and the Purchasing Division initiated an RFP for a new service agreement for grounds keeping and maintenance at Ironwood. Subsequently, it was decided that is appropriate to review the City's options regarding overall operation of the golf course. In order to facilitate the requested review, meetings and/or discussions, the City Manager is requesting that the City Commission authorize execution of month-to-month extensions of the current service agreement, to ensure adequate time for reviewing all options regarding golf course operations.
Fiscal Note
Funds for extension of the current service agreement are available in the FY12-13 Golf Course budget. Each month of extension of the agreement will cost $45,414.50.
Recommendation
The Cit...
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