Title
Second Extension to the Contract for Cellular Phone Service with Alltel Communications Inc. (B)
This item involves a request for the City Commission to extend the term of the contract for one year with Alltel Communications Inc.
Explanation
The City of Gainesville entered into a two-year agreement with Alltel Communications Inc. on October 1, 2003 to provide cellular phone service. Upon satisfactory and faithful performance of the contract with Alltel Communications Inc., the City reserved the right, through negotiation with the Contractor, to extend the term of the contract for a 12-month period with a maximum of three (3) such extensions. This is the second one-year extension to the term of the contract.
Fiscal Note
Funds are budgeted in each department's budget for cellular phone service. The fiscal impact for FY 2005 was $83,614.22.
Recommendation
The City Commission authorize the City Manager or designee to execute the Second Extension to the agreement with Alltel Communications Inc. for cellular phone service, extending the term of the agreement from October 1, 2006 to September 30, 2007.
Alternative Recommendation A:
The City Commission decline to execute the Second Extension to the agreement with Alltel Communications Inc., and direct staff to issue a RFP for cellular phone service. The fiscal impact would be unknown until bids were opened.
Alternative Recommendation B:
The City Commission decline to execute the Second Extension to the agreement with Alltel Communications Inc. for cellular phone service and cease providing cell phones for employees to conduct City business. The fiscal impact would be unknown since employees would have to find other means of communication.