Title
Amendment to Tree Trimming Contract (NB)
Staff recommends an amendment to extend the contract with Asplundh Tree Expert Company for a period not to exceed 90 days.
Explanation
A contract with Asplundh Tree Expert Company was approved by the City Commission with the final extension approved on March 26, 2007 extending the term through September 30, 2007. This contract provides vegetation management services to the electric transmission and distribution systems according to approved arboricultural standards as well as storm restoration efforts as required.
An Invitation to Bid to establish a new contract for tree trimming services has been sent to prospective bidders. However, staff is concerned with the possibility of transitioning to a new contract for these services during hurricane season when the need for these services can become vital to restoring power to utility customers. Staff recommends extending the current contract for a period not to exceed 90 days, pending the establishment of a new contract. This will allow sufficient time to hold a kick off meeting under the new contract to discuss the work schedule and requirements, address safety concerns and establish goals prior to work commencement.
Asplundh Tree Expert Company has agreed to extend the same pricing to the Utility for 90 days.
Recommendations
The City Commission: 1) authorize the General Manager, or her designee, to execute an amendment to extend the contract with Asplundh Tree Expert Company for a period not to exceed 90 days, subject to approval by the City Attorney as to form and legality; and 2) approve the issuance of a change order to Asplundh Tree Expert Company in an amount not to exceed $360,000.
Fiscal Note
Funds for this request are included in the Operations and Maintenance and Capital Budgets for FY 2008.
Drafter
Prepared by David E. Beaulieu, AGM for Energy Delivery
Submitted by Karen S. Johnson, General Manager