Title
Programming at Wilhelmina Johnson Resource Center by the Cultural Arts Coalition (B)
This is a request to accept the bid proposal made by the Cultural Arts Coalition to provide educational programming at the Wilhelmina Johnson Resource Center.
Explanation
Since 2002, the Cultural Arts Coalition (CAC) has held the contract to provide recreational, cultural arts and educational programming for both youth and adults in the Wilhelmina Johnson Resource Center (WJRC). Part of the contract gives CAC responsibility for the operation of WJRC, a City-owned facility. Outsourcing to CAC allows the City to provide art exhibits, environmental education, martial arts, dance classes, and many other educational and uplifting activities in the heart of Gainesville.
Through three different Requests for Proposals (RFP) processes, the CAC has been the successful bidder, the last being in 2011.
The current contract expires in 2016 and the City recently completed the RFP process, with CAC being the only bidder. Their proposal met the evaluative criteria of the RFP and is recommended as the recipient for the 2016-2019 contract. This initial contract would be for a period of three years with the possibility of two additional, two-year extensions.
Fiscal Note
The CAC will submit monthly reports for program activities and building usage, and will be reimbursed up to $50,000 per year to provide programming at WJRC. The annual $50,000 was approved as part of the City’s general fund budget.
Recommendation
The City Commission approve the selection of Cultural Arts Coalition, Inc. to be the provider of educational programming at Wilhelmina Johnson Resource Center and authorize the City Manager or his designee to enter into a contract with the CAC, subject to approval by the City Attorney as to form and legality.