Title
HVAC Maintenance, Repair Services and Replacement for GRU Facilities (NB)
Staff recommends extending the contract with Johnson Controls, Inc. for HVAC maintenance and repair services.
Explanation
A three year contract for HVAC maintenance, repair and equipment HVAC Maintenance, Repair and Replacement is necessary for the proper operation of GRU Facilities. A contract for these services was approved by the City Commission on August 8, 2004 with Johnson Controls, Inc. The contract provides for two two-year extensions upon mutual agreement of the parties and negotiation of the prices.
HVAC maintenance and repair services are necessary for the proper operation of utility facilities including the GRU Administration Building, Springhill Service Center, System Control and all GRU operating plants and associated buildings. The contract includes ice machine maintenance as well as emergency repair services which are operationally critical since many of the facilities house vital electronic systems and equipment which can overheat quickly, causing disruption to operations and costly replacement. Another important aspect of this contract is the contractor’s responsibility to report the life expectancy of units to GRU on an annual basis to allow staff to forecast replacement units in future budgets. This input has enabled GRU to anticipate future requirements, reduce system failures and improve equipment cost effectiveness by replacing inefficient units. Johnson Controls, Inc. has provided satisfactory service and has agreed to an extension of the contract. Overall, increases have been limited to the CPI in accordance with the provisions of the contract. Staff recommends extending the contract with Johnson Controls, Inc. for HVAC maintenance, repair and equipment replacement for the first two year extension. The estimated annual cost of this contract is $165,000 which includes maintenance and miscellaneous repairs.
Recommendations
The City Commission: 1...
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