Title
Bid Award for Repair/Rebuild of Allison Transmissions (B)
Explanation
RTS and the Fleet Management Department utilize Allison Transmissions authorized repair facilities for the repair/rebuild of medium and heavy-duty trucks and bus transmissions. On August 5, 2005, the Purchasing Department solicited bids from one hundred twenty-two (122) vendors through Demand Star, with five (5) vendors obtaining the proposal documents. Three (3) responses were received. The bids were evaluated and TransDiesel of Ocala was determined the best-evaluated bid. The term of the contract will be one year with an option of two (2) one-year extensions, subject to funding and written consent of both parties.
Fiscal Note
The estimated RTS annual expenditure for Allison Transmissions repair service is approximately $95,000. The Fleet Management Department will also utilize this contract and provide their share of funding in the amount of $15,000. Funds are available in both the RTS and Fleet Management FY06 operating budgets.
Recommendation
The City Commission: 1) award the bid to TransDiesel of Ocala for the repair/rebuild of Allison Transmissions for RTS and the Fleet Management Department; and 2) authorize the City Manager or designee to execute the initial one-year contract and any subsequent annual extensions, subject to approval of the City Attorney as to form and legality.