Title
Authorization for the City Manager to Execute Leases (NB)
This item involves authorization for the City Manager to execute leases.
Explanation
The current Real Estate Guidelines do not address approval and authorization for the Manager to execute lease agreements. The necessity of a timely response to prospective tenants suggests that the City Manager should be authorized to execute lease agreements. This authority would be contingent on the lease amount not exceeding $50,000 annually for the term of the lease, less the taxes associated with the lease. This limit is consistent with the limits set in the City's Purchasing Policy. The normal procedure will be for the City Attorney to review any proposed leases as to form and legality prior to presentation to the City Manager.
Fiscal Note
There are no additional costs associated with this request because the standard pre-approved form lease will continue to be required. Public Works proposes a quarterly summary of rental activity be added to the report submitted to the City Commission for the land rights activities related to acquisition or disposal of property.
Recommendation
Recommended Motion: The City Commission: 1) amend the Real Estate Guidelines to grant the City Manager authorization to execute lease agreements contingent on any single lease amount not exceeding $50,000 annually for the term of the lease, less taxes, and subject to approval by the City Attorney as to form and legality.
Alternative Recommendation: The City Commission deny the request, requiring submittal of lease agreements to the City Commission for approval and authorization for the City Manager to sign, subject to approval by the City Attorney as to form and legality, and possibly delay the rental spaces and the associated income they might generate.