Title
Purchases for Energy Conservation Programs (NB)
Staff requests authorizing the General Manager to purchase goods and/or services necessary for establishing or modifying energy conservation programs which do not exceed $100,000 through FY13, subject to the final appropriation of funds for each year.
Explanation
On September 11, 2006, the City Commission authorized the General Manager to purchase goods and services for energy conservation measures approved in the FY07 budget in amounts not exceeding $100,000. The purpose of the request was to facilitate the implementation of energy conservation measures by obtaining approval for all projects for the fiscal year. The approval enabled staff to expedite establishing energy conservation programs that would require prior City Commission approval. All purchases were made in accordance within established policies and procedures.
The City Commission subsequently approved the continuation of energy conservation programs through FY10 for the purpose of continuing the reduction of energy and demand. In order to implement and maintain conservation programs with flexibility to meet customer needs, staff requests authorizing the General Manager, or his designee to approve these programs through FY13 without additional City Commission approval. No single purchase will exceed $100,000 and all purchases will be procured in accordance with established purchasing policies and procedures. Purchases exceeding $50,000 will be included on the monthly purchases reported to the City Commission. Staff will request City Commission approval for any purchase exceeding $100,000.
Recommendations
The City Commission: 1) waive the requirement for City Commission approval for budgeted energy conservation programs which do not exceed $100,000 through FY13; 2) authorize the General Manager, or his designee, to negotiate and execute contracts for budgeted energy conservation programs which do not exceed $100,000 in accorda...
Click here for full text