Title
Request to Extend the Procurement of Medium and Heavy Duty GMC/Chevrolet Cab and Chassis (B)
This item involves exercising an option to extend the contract for one (1) year, the first of three (3) one-year extensions as allowed in the Agreement.
Explanation
The City of Gainesville's fleet of medium and heavy-duty trucks has been standardized with one manufacturer's brand for the past several years. The advantages in achieving this goal include reduced parts inventory, lower diagnostics software and tooling costs, increase in Mechanic's and Operator's efficiencies because of familiarity with the same product, reduced training cost and price protection for popular model vehicles.
In January 2004, the City Commission approved a two-year contract with three (3) optional one-year extensions with Classic Chevrolet for the procurement of Medium and Heavy Duty GMC/Chevrolet Cab and Chassis.
Fiscal Note
Funds are available in the General Government's Fleet Replacement and GRU's General Plant Funds for FY2006.
Recommendation
Based on the success of the agreement, staff is recommending that the City Commission: 1) approve a one-year extension of the current contract with Classic Chevrolet Company of Apopka, Florida; and 2) authorize the City Manager or designee to execute the contract extension.
Alternative Recommendation A: The City Commission require re-bidding the contract and risk losing the advantages of a standardized fleet.
Alternative Recommendation B: The City Commission require purchase of vehicles from the Florida State and Sheriff's Contract; which the agreement allows for whenever it is in the best interest of the City.