Title
Contract Agreement for Gainesville Police Department - Request for Purchase Order to SunGard OSSI's (B)
This item requests the City Commission to authorize the issuance of a Purchase Order to renew the contract with SunGard OSSI for annual maintenance fees and licenses.
Explanation
SunGard OSSI is the manufacturer of the Records Management System used throughout the Department. With the renewal of this contract staff will maintain total integration of the current records management system data and also the integrity of the Master Name Data Base.
Fiscal Note
Funds in the amount of $235,674 are available from the general funds, account number 001 810 8148 5210 4220.
Recommendation
The City Commission authorize the City Manager to execute a purchase order to SunGard OSSI, a specified source, in an amount not to exceed $135,674 for payment of this contract.
Alternative Recommendation A: The City Commission authorizes less than $135,674 for the contract renewal with the understanding that this will drastically limit the Police Department's ability to manage its Records Management Database.
Alternative Recommendation B: The City Commission deny funding.