title
Approval of a Contract Amendment and Issuance of Purchase Orders for Limerock (NB)
explanation
The Wastewater Collection and Water Distribution Divisions have the largest requirement for limerock as a base course for roadway construction. Limerock is also required by the Vegetation Management Division for right-of way access roads, the Gas Department for construction services and other GRU departments for specific projects or repair work.
The City Commission approved the award of a three year contract for the provision of limerock to Limerock Industries, Inc. on September 24, 2001. The contract allows for two (2) twelve-month extensions of the contract based upon mutual agreement of the parties and negotiation of the contract prices. The parties entered into an Amendment to the Contract on October 1, 2004, extending the term through FY 05.
Staff issued purchase orders totaling $25,000 for the provision of limerock for FY 05 to Limerock Industries, Inc. Based on expenditures to date, the current purchase order totals will not be sufficient to meet the requirement for limerock for the remainder of FY 05. The increased demand for limerock is due in part to repair work required as a result of storm damage.
recommendation
The City Commission authorize additional expenditures under an existing Contract with Limerock Industries, Inc. for the provision of limerock for various GRU departments for FY 05 in amounts not exceeding budgeted amounts.
fiscal note
Funding for these purchases is included in the Operation and Maintenance portion of the departmental budgets. The total expenditures for FY 05 are estimated to be $45,000.
drafter
Prepared by: Karen S. Johnson, AGM for Customer & Administrative Services
Submitted by: Michael L. Kurtz, General Manager