Title
Bid Award - Annual Contract for Provision of Plant Mix Asphalt Concrete (B)
This item is a request for the City Commission to authorize bid awards to V.E. Whitehurst & Sons, Inc., John C. Hipp Construction Equipment Company, and APAC Southeast, Inc., for pickup of asphalt.
Explanation
The City of Gainesville and Alachua County jointly advertised Invitations to Bid (ITB) in April 2009 for Annual Plant Mix Asphalt Concrete for pickup of asphalt for FY2010. The ITB contained a provision that the City of Gainesville would negotiate a contract with each vendor for the services being obtained by the City of Gainesville.
The Public Works Department wishes to execute contracts to all three (3) bidders to maximize the availability of plant mix for our asphalt crew to pickup at the plant. The bidders are: 1) John C. Hipp Construction Equipment Company; 2) APAC Southeast, Inc.; and 3) V.E. Whitehurst.
Fiscal Note
Funding in the amount of $350,000 is available in the FY 2010 Public Works Department Operating Budget. However, some purchases may be funded through individual CIP project accounts.
Recommendation
Recommended Motion: The City Commission: 1) award bid to John C. Hipp Construction Equipment Company, APAC Southeast, Inc. and V.E. Whitehurst for Annual Plant Mix Asphalt Concrete; and 2) authorize the City Manager to execute any and all related documents for pickup of asphalt, subject to approval of the City Attorney as to form and legality.