Title
First Extension to the Contracts for Annual Plant Mix Concrete Services for FY 2008 (B)
This item involves an extension to the contracts for annual plant mix concrete services with APAC - Southeast, Inc., John C. Hipp Construction Equipment Company and V.E. Whitehurst & Sons, Inc.
Explanation
The contract dated February 13, 2007, with APAC - Southeast, Inc., the contract dated January 23, 2007, with John C. Hipp Construction Equipment Company and the contract dated February 13, 2007, with V.E. Whitehurst & Sons, Inc., for plant mix concrete services will expire on September 30, 2007. These firms have responded to the City's requests for services promptly and their services have been reliable and accurate.
The contracts allow for two one-year extensions. This is the first request for an extension to each contract.
Fiscal Note
The estimated amount of $100,000 is identified and will be available in the adopted Public Works Department FY 2008 operating budget and selected capital project accounts.
Recommendation
Recommended Motion: The City Commission authorize the City Manager to execute the First Extensions to the contracts with APAC - Southeast, Inc., John C. Hipp Construction Equipment Company and V.E. Whitehurst & Sons, Inc., for annual plant mix concrete services, extending the termination dates of the contracts from October 1, 2007 to September 30, 2008, subject to final appropriation of funds for FY2008.
Alternative Recommendation A: The City Commission reject the recommendation for the first extensions and direct the City Manager to secure the services of individual vendors on a project-by-project basis. This would result in project delays and additional administrative costs for both projects and routine tasks that require these services.