Title
Bid Award - Annual Contract for Provision of Asphalt (B)
This item involves a request for the City Commission to authorize bid awards to John C. Hipp Construction Equipment Company and APAC Southeast, Inc., for delivery of asphalt, and to V.E. Whitehurst, John C. Hipp Construction Equipment Company and APAC Southeast, Inc., for pickup of asphalt.
Explanation
The City of Gainesville and Alachua County jointly advertised Invitations to Bid (ITB) in September 2006 for Annual Asphalt Concrete Surfacing and Annual Plant Mix Asphalt Concrete. The ITB contained a provision that the City of Gainesville would negotiate a single two-party contract for the services being obtained by the City of Gainesville.
The Public Works Department wishes to execute contracts to all three (3) bidders as follows: 1) One contract with John C. Hipp Construction Equipment Company as a primary for delivery of asphalt and as secondary for pickup of asphalt; 2) One contract with APAC Southeast, Inc., as secondary for delivery and pickup of asphalt; and 3) One contract with V.E. Whitehurst as primary for pickup of asphalt.
Fiscal Note
The primary funding source is from the FY 2007 Public Works Department Operating Budget. However, some purchases may be funded through individual CIP project accounts. The estimated expenditures for FY 2007 will be $450,000.
Recommendation
The City Commission: 1) authorize the City Manager to execute contracts with John C. Hipp Construction Equipment Company, APAC Southeast, Inc., and V.E. Whitehurst for delivery and pickup of asphalt, subject to approval of the City Attorney as to form and legality; 2) approve the issuance of a purchase order to each vendor; and 3) authorize the City Manager to execute any and all related documents.