Title
Annual Contract for Jack and Bore Services (B)
Staff recommends establishing two annual contracts for the provision of jack and bore services.
Explanation
Water/Wastewater Systems often requires jack and bore services to construct water, wastewater and reclaimed water system extensions that cross beneath paved roads. To date, these services have been bid as separate projects. Since each project requires similar tasks, staff believes that establishing annual contracts will offer lower pricing based on the work volume and reduced administrative costs. The contractor used to perform a project will be based on the best pricing for the type of work required, bore size and schedule availability. The contracts may also be used by other utility departments as needed for their projects.
Utilities Purchasing issued an Invitation to Bid for these services to the five known jack and bore contractors in the area and received two bids. Neither bidder's pricing is low for all items; therefore, both contracts will be used to perform these services. Staff will evaluate the type of services required for each project and determine whether USI or Blevins Road Boring would offer the lower cost for the specific project. A bid tabulation of the unit pricing is attached for your information.
Recommendations
The City Commission: 1) authorize the Interim General Manager, or her designee, to execute three year contracts with Utility Services Inc. and Blevins Road Boring for jack and bore services for Water/Wastewater Systems, subject to approval of the City Attorney as to form and legality, and 2) approve the issuance of purchase orders for the two named contractors for jack and bore services in amounts not exceeding budgeted amounts for each year of the contract, subject to the final appropriation of funds for each year of the contracts.
Fiscal Note
Funds for these services are included in the W/WW Systems Capital Improvement Program budget.
Drafter
Prepared b...
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