Title
Lenox Place - Emergency work authorization for Headwall Repair (NB)
Explanation
On April 29, 2005, the Public Works Department, on the authority of Interim Public Works Director Stewart E. Pearson, P.E., issued an emergency declaration for the Lenox Place - Headwall Repair. An email sent to Interim Assistant City Manager Teresa Scott relayed the following: Discussion with Ed Culpepper concluded that the roadway supported by the culvert is compromised due to loss of fill and headwall damage caused by the hurricanes. Rainfall events since that time have continued to erode the remaining backfill supporting the road over the culvert. Barricades are diverting traffic around the unsound area of the road. Staff's collective judgment is that the continuing rain events are contributing to further compromise of the roadway. Embankment loss is damaging to the ecosystem of the creek. Delaying the repairs by going through the usual purchasing process of three additional months seems unreasonable considering the potential for catastrophic consequences. Complete roadway failure will prevent access to several residences.
Under the authority of the Interim City Manager, staff waived the purchasing procedures and is proceeding with the above-mentioned emergency repairs beginning the week of May 2, 2005.
Public Works staff developed a scope of work and cost for these repairs with a Florida Department of Environmental Protection pre-qualified contractor.
Fiscal Note
Funds for the work are from the National Resources Conservation Service and the Lenox Place Owner's Association.
Recommendation
The City Commission: 1) approve the suspension of purchasing procedures for this emergency action issued by the Public Works Department on April 29, 2005; and 2) authorize the Interim City Manager's issuance of a purchase order not to exceed $100,000 to J.W. Boyd Co., Inc., for the emergency headwall repairs in Lenox Place.