Title
Disposal of Treated Wood Utility Poles (B)
Staff recommends approval to enter into a contract with Florence Landfill Alternatives Inc. for disposal services for used treated wood utility poles and attachments.
Explanation
GRU estimates that approximately 300 tons of used treated wood utility poles will be damaged or taken out of service annually. CCA (Chromated Copper Arsenate) and Penta treated wood products are being disposed in an approved lined landfill. The projected value of the contract is $45,000 annually and is based on the anticipated volume of treated wood products requiring disposal and the distance to the landfill. Actual expenditures may exceed the projected cost if there is an increase in the number of poles removed from the electric system.
An Invitation to Bid for disposal of treated wood utility poles was sent by Utilities Purchasing to five prospective bidders. Three bids were received and Florence Landfill Alternatives, Inc. submitted the lowest bid.
Recommendations
The City Commission 1) authorize the Interim General Manager or her designee to execute a contract with Florence Landfill Alternatives for disposal services for used treated wood utility poles and attachments for a three (3) year period subject to approval by the City Attorney as to form and legality; and 2) approve the issuance of purchase orders in amounts not to exceed budgeted amounts for these services, subject to the final appropriation of funds for each year of the contract.
Fiscal Note
Funding for this project is included in the approved FY 2007 budget and will be requested in future budgets during the term of the contract.
Drafter
Prepared by: Ruth H. Davis, Administrative Services Director
Submitted by: Karen Johnson, Interim General Manager