Title
Proposal Award - Design/Build of Traffic Signal System Reconstruction at Three Intersections (B)
This is a request for the City Commission to authorize the bid award in the amount of $800,972 to James D. Hinson Electrical Contracting Company for the Design/Build of traffic signal system reconstruction at three intersections in the City of Gainesville; NW 8th Ave at 18th Terrace, NW 6th Street at 5th Avenue, and SW 6th Street at 4th Avenue.
Explanation
On October 12, 2009, Public Works issued, through the City's Purchasing Department, a Request for Proposals (RFP) in the matter of a Design-Build project consisting of the reconstruction of three (3) traffic signals within the City of Gainesville. In keeping with established purchasing practices, the City received and reviewed submissions from six (6) proposers. Utilizing established, published criteria, the submissions were evaluated by a team consisting of three (3) Professional Engineers from Public Works. Those evaluations were scored for the purpose of short-listing three proposers. The short-listed proposers were: American Lighting and Signalization (ALS); Florida Industrial Electric (FIE); and, James D. Hinson Electrical Contracting Company (Hinson). The short-listed firms participated individually in oral presentations and interviews. Immediately following those interviews, all three (3) proposals were evaluated with all three evaluation scores locked in. Following the establishment of evaluation scores, the proposal prices were opened by Purchasing and the final ranking determined. A recommendation for award was made in favor of James D. Hinson, Inc. as the highest ranking proposer. Subsequently, the notice of intent to award was sent to all three (3) proposers.
On December 22, 2009, the City was officially notified by representatives of ALS that they wished to lodge a protest of that proposal award. Section 41-582 of the Purchasing Procedures requires that a timely protest "inclu...
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